Item Status

Concepts

Item Status is an item attribute that indicates an item's "state of being."

Item Status can be manually applied and changed (using the Holdings Editor) or system applied as the result of a circulation transaction. We recommend that item statuses are changed using a circulation transaction or function, such as Check In Items (aka Process Items), Mark Item Damaged, etc.

Some statuses are set to be non-visible in the OPAC and non-holdable.

Statuses

Status	Manual or System	Description	Holdable	OPAC Visible	Related Information
Available	Manual and system	An item is on the shelf	Yes	Yes
Bindery	Manual	An item is out of the library, being bound	No	No	Reports List Items By Copy Status
Canceled Transit	System	An item had been in transit but the transit was cancelled	Yes	Yes
Cataloging	Manual and system	An item is being worked on by Holdings Maintenance staff	No	No	Request Items / Recall Holds, Reports List Items By Copy Status
Checked Out	System	Item is loaned to a patron	Yes	Yes	Circulation: Check Out
Claimed returned	System	Item is marked as "Claims returned"	No	No	Claims Returned
Damaged	Manual and system	Item is damaged and "in repair"	No	No	Items Mark Item Damaged, Reports List Items By Copy Status
Discard/Weed	Manual	Item has been marked for review/future removal from catalog	No	No
ILL	PLS Use Only		No	No
In Process	Manual and system	Item has been added to the catalog, but is not yet available	Yes	Yes	AddVolumes, Reports List Items By Copy Status
In Transit	System	Item has been checked in and routed to another library	Yes	Yes
Long overdue	Not used by PLS
Lost	Manual and system	Item has been declared lost by patron or is overdue to the point of being assumed to be lost	No	No	Items Mark Item Lost, Reports List Of Lost Items
Lost and paid	Manual and system	When a lost item bill is paid / forgiven, the item is automatically set to this status. Items with this status should be deleted.	No	No
Missing	Manual and system	Item should be on the shelf but is not	No	No	Items Mark Item Missing, Reports List Items By Copy Status
On Holds Shelf	System	Hold item is "ready for pickup"	Yes	Yes	BrowseHoldsShelf, PatronHolds, Circulation: Check In
On Order	Manual	Record has been created but item has not been received	Yes	Yes
On reservation shelf	Not used by PLS
Reserves	Not used by PLS
Reshelving	Manual and System	Item has been checked in but may not yet be on the shelf	Yes	Yes	Circulation: Check In
Storage	Manual	Item is in storage	No	No