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Item Status

Concepts

Item Status is an item attribute that indicates an item's "state of being."

Item Status can be manually applied and changed (using the Holdings Editor) or system applied as the result of a circulation transaction. We recommend that item statuses are changed using a circulation transaction or function, such as Check In Items (aka Process Items), Mark Item Damaged, etc.

Some statuses are set to be non-visible in the OPAC and non-holdable.

Statuses

StatusSorted ascending Manual or System Description Holdable OPAC Visible Related Information
Available Manual and system An item is on the shelf Yes Yes  
Bindery Manual An item is out of the library, being bound No No Reports List Items By Copy Status
Canceled Transit System An item had been in transit but the transit was cancelled Yes Yes  
Cataloging Manual and system An item is being worked on by Holdings Maintenance staff No No Request Items / Recall Holds, Reports List Items By Copy Status
Checked Out System Item is loaned to a patron Yes Yes Circulation: Check Out
Damaged Manual and system Item is damaged and "in repair" No No Items Mark Item Damaged, Reports List Items By Copy Status
Discard/Weed Manual Item has been marked for review/future removal from catalog No No  
ILL PLS Use Only   No No  
In Process Manual and system Item has been added to the catalog, but is not yet available Yes Yes AddVolumes, Reports List Items By Copy Status
In Transit System Item has been checked in and routed to another library Yes Yes  
Long overdue Not used by PLS        
Lost Manual and system Item has been declared lost by patron or is overdue to the point of being assumed to be lost No No Items Mark Item Lost, Reports List Of Lost Items
Lost and paid Manual and system When a lost item bill is paid / forgiven, the item is automatically set to this status. Items with this status should be deleted. No No  
Missing Manual and system Item should be on the shelf but is not No No Items Mark Item Missing, Reports List Items By Copy Status
On Holds Shelf System Hold item is "ready for pickup" Yes Yes BrowseHoldsShelf, PatronHolds, Circulation: Check In
On Order Manual Record has been created but item has not been received Yes Yes  
On reservation shelf Not used by PLS        
Reserves Not used by PLS        
Reshelving Manual and System Item has been checked in but may not yet be on the shelf Yes Yes Circulation: Check In
Storage Manual Item is in storage No No  
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