Monthly Circ Stats Report

Evergreen v.2.2

Concepts

The Monthly Circ Stats report provides monthly circulation data to be used for reporting monthly statistics to library boards. The report lists data for all PLS libraries, allowing libraries to compare amongst themselves.

NOTE: ILLs Sent and "In House Use" is included in the report, but the numbers are not included in the Total Circ number because this is not a metric used by NYS for the Annual Report.

Report Data

• Name - Library
• Checkouts - items checked out from library workstations
• OPAC Renewals - renewals performed by patrons using the online catalog
• Desk Renewals - renewals performed by library staff using the staff client
• Non Cat Circ - Non-Cataloged Items checked out (these are different than Pre-Cataloged items)
• ILLs Received - initial checkouts and renewals of items received from other libraries to fulfill hold requests
• Total Circ - total of Checkouts, OPAC and Desk Renewals, Non Cat Circ, and ILLs received
• ILLs Sent - items sent out to fulfill hold requests
• In House Use - number of items used in the library (tracked using the Record RecordInHouseUse function)

Schedule and Access

The report is generated monthly. A PDF file is distributed to library directors via email to the d-all director's email list.

The files are also available from the Staff Client:

1. Click on Browse Reports
2. Click Browse Scheduled Report Output
3. Click All - Generic Reports
4. Click Custom PLS Reports
5. Click Monthly Circ Stats

Some older files are available in the Backfiles section below in both pdf and spreadsheet formats.

Example Report

Guidelines for Use

Use as a general overview of system-wide circulation and ILL activity.

Backfiles

Month	PDF	Spreadsheet
October 2010	OctEGCircStats.pdf	OctEGCircStats.xlsx
November 2010	NovEGCircStats.pdf	NovEGCircStats.xlsx
December 2010	DecEGCircStats.pdf	DecEGCircStats.xlsx
January 2011	Jan_2011_CircStats.pdf	Jan_2011_CircStats.xls
February 2011	Feb_2011_CircStats.pdf	Feb_2011_CircStats.xls