System Meeting 6-15-2017

Selection Lists

Announcement Links

• Microfilm Digitization (Lindsay) - http://owwl.org/local-history-resources
• Demo on Placing Holds (Kathryn)
• Youth Services Grants (Hope)
• Public Libraries of the Future | Opportunities to Engage Your Community Webinar (Andrea)
• Fall Support Staff Workshop (Heidi)
• Report on 6.14.17 OSC Conference (Lauren)
• Minimum Standards (Lauren)
• Paid Family Medical Leave Act (Lauren)
• Building Assessment Workshop (Lauren)

Sharing

Program:

• 2-1-1/Life Line: "The Tom and Andrea Show"
  • Where do you draw the line and find the balance as a library staff member?
    • Library staff can show compassion and empathy while providing people with resources, but it is ultimately up to the patron to decide how they use those resources on their own
  • Code of Conduct at the library
    • Allows patrons to know the boundaries
    • Allows staff members to be protected
    • www.librarytrustess.org
      • Provides examples of Codes of Conduct
  • Be aware of the "over-policy"
    • Do not write a policy based on one single situation
    • Do not write a policy for something that could possibly happen in the future
  • Librarians empower and help patrons, they do not do it for the patron
  • If a patron is in front of you with a question, instead of Google, try 2-1-1
    • Search by areas served
  • Recommendations
    • Touch base with your local police department to build a relationship with them prior to an issue arising
      • If the police need to be contacted, reference CPEP on the telephone so they know the situation they will be dealing with
    • Provide helpful paperwork in the bathrooms where those in need can descreatly take a small card or tear-off
    • Be mindful of when to contact the police
      • Know the difference between a dangerous person and someone just monopolizing your time
    • Remember that the library is meant to be a welcoming space for everyone
• "Parking Lot" Items -- Andrea will discuss these at another date
  • Policy and Procedure Manuals

Program Materials

• Microfilm Digitization (Lindsay) - http://owwl.org/local-history-resources

1. Historic Newspapers: Library Repositories & State Repositories currently available on website
2. Lindsay wants to work on print volumes next - bound or unbound
3. Catalog records created for all documents already digitized

• Demo on Placing Holds (Kathryn)

1. Evergreen: search for an item -→ group formats and editions -→ select correct item -→ all available formats will be listed for specific title searched
2. Contact Kathryn with any questions regarding this search process

• Youth Services Grants (Hope)

1. Hope shared a PowerPoint from the PLS Board of Trustees Meeting on 6.15.17
2. Libraries provided photos of how they used their grant funds for the 1,000 Books Before Kindergarten & Play Spaces grants

• Public Libraries of the Future | Opportunities to Engage Your Community Webinar (Andrea)

1. The last webinar was very successful on such short notice
2. The next webinar will be July 12th at PLS
3. August System Meeting will be a "how-to" fest with a potluck and Peaches Frozen Yogurt truck

• Fall Support Staff Workshop (Heidi)

1. Topics will include: Race and Poverty & Advocacy with our Patrons
2. After the workshop there will be an Opioid Overdrose Training which is designed for anyone, not specifically something for a library

• Report on 6.14.17 OSC Conference (Lauren)

1. PLS may offer to be a host site
2. Budgets
   • It is recommended to keep the budget on the board level more general to avoid over spending
   • Budget Amendments must be done prior to any spending in order to get proper authorization

• Minimum Standards (Lauren)
• Paid Family Medical Leave Act (Lauren)

1. There is limited information available at this time, even though it goes into effect 7.1.17
2. It is advised for public libraries to hold off, as it is not required for them to participate
   • Manditory participation from municipal Libraries and systems (PLS)

• Building Assessment Workshop (Lauren)

1. Archibrarian Workshop will be held July 21, 2017 at PLS from 9:30am-4:00pm
2. This is a two part workshop with lunch served
   • Register through the PLS Calendar
   • Select if you want to attend one or both portions of the workshops and indicate lunch

• NYLA Memebers (Lauren)

1. NYLA members are encourages to vote at the upcoming election
2. Lauren is running and would appreciate your vote
   • This would benefit our libraries as she would advocate for PLS

• Library Announcements

1. Tim Niver accepted the position at Victor-Farmington
2. Elly thanked everyone as she prepares for her retirement
   • She acknowledged Tim and Christina who are working to start a homeschool program
   • They are working to offer free violin lessons at the library
3. Allen's Hill has been hosting fun new programs including soap making and cheese making workshops which have proven to be successful

• Fine Free Options (Lindsay)

1. Lindsay presented some reports on the possibility of going fine free for a specific age group, ex. juvenile
   • Specific age settings can be adjusted through Evergreen depending on the library's choice
   • Some libraries may choose to have a juvenile patron be anyone under 18 years of age, or it may be 13 and under, etc.
2. Items in a specific location of the library could also potentially be fine free
3. For current fine information and questions, contact Lindsay for more assistance
4. This is a decision that would have to be made by the library board, so each library could opt for different features

System Meeting Documentation

Post-meeting Events

Link to previous Meeting