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State Aid for Library Construction Program

Program Overview

The State Aid for Library Construction Program is a grant through the Division of Library Development and administered by the twenty-three Public Library Systems which allows individual public and association libraries and library systems to apply for funds for capital improvement projects.

Libraries can qualify for up to 50% of their total project cost as an award depending on population (up to 75% for libraries meeting the Reduced Match Eligibility Requirements), the number of libraries applying for funds, and Pioneer/OWWL Library System Board approval. Funds have been allocated to public library systems based on formulas in Education Law 273-a. For FY 2023, Pioneer/OWWL Library System has been allocated $901,384 to award in State Aid for Library Construction. This allocation used data from the 2020 Census.

Repair and general/routine maintenance are ineligible to receive construction aid funds.

Approximate Timeline

  • December 5, 2021 @ 5pm Workshop: Facilities Planning for Your Library
  • January 10, 2022 @ 5pm FY 2023 State Aid for Library Construction Information Session
  • May 2, 2022 @ 4:30pm Virtual Office Hours for Construction Aid
  • June 1, 2022 Intent to Apply with Proof of Available Funds and Contractor Quote(s) due to PLS
  • June 8, 2022 Construction Aid Award Committee meeting
  • June 10, 2022 Award notifications sent to libraries
  • June 17, 2022 Libraries must affirm that they are moving forward with their projects and may begin their full State Aid for Library Construction applications in the portal
    • Libraries moving forward should renew SAM and start SHPO at this time
  • June 27, 2022 @ 5pm Construction Aid Online Grant Portal Training
  • July 1, 2022 Work may begin on FY 2023 projects (but must not be completed before August 26, 2022)
  • August 26, 2022 Full State Aid for Library Construction Applications due to PLS
  • September 9, 2022 Construction Aid Award Committee meeting
  • September 10, 2022 Final award notifications sent to libraries
  • September 30, 2022 Deadline for PLS to submit all applications to DLD
  • Late Summer / Early Fall 2023: Libraries will be notified of application approval by DLD
  • Fall 2023 Libraries will receive the initial payment of funds from NYS
  • June 30, 2026 Deadline to close out project

System Resources

State Resources

Changes for FY 2023 Applicants

  • Be sure to take multiple pre-project photos. Add photos to a single document, labeling each photo. For example, if your library is building an expansion, label the picture of the space with "Lot where the expansion will be built." This single document can then be uploaded to the application portal.
  • If you do not own your building and need to show certification of required ten year minimum lease/legal agreement, DLD is now requiring a signed letter "from the owner of the building that specifically states the library is guaranteed residence for at least ten years from the anticipated completion date of the project. This guarantee must apply to all areas of the building on which State Aid for Library Construction funds are spent." General/open-ended agreements are no longer accepted.
  • Quotes/bids cannot contain contingencies or mark-ups. These types of speculative line items are not eligible for funding.

Recent Updates from DLD

Last Wednesday, Governor Hochul signed the follow amendment into law:

Amends Education Law 273-a to permanently extend the time period for State Aid for Library Construction project completion from three years to four years. This new provision applies to those construction projects funded as part of the State FY 2020/2021 budget and all future funding cycles. Projects funded as part of the State FY 2017/18; 2018/19 and 2019/2020 budgets already have four years to complete all project activities per the provisions of Chapter 120 of the Laws of 2020, which was enacted during the pandemic.

How does this impact your project? Here's the cheat sheet:

Project Number starts with: 0386-19-****
New Timeline: July 1, 2018-June 30, 2022

Project Number starts with: 0386-20-****
New Timeline: July 1, 2019-June 30, 2023

Project Number starts with: 0386-21-****
New Timeline: July 1, 2020-June 30, 2024

Project Number starts with: 0386-22-****
New Timeline: July 1, 2021-June 30, 2025
NOTE: These projects were just sent to DLD and have not yet been approved.

Contact

For questions about current or potential State Aid for Library Construction projects or applications, please contact Suzanne Macaulay, Program Director, at smacaulay@owwl.org or 585-394-8260 x1106
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