Web Client - Closed Dates Editor

About

Libraries add, edit, and delete their own holiday, summer, and other special closed dates using the Closed Dates Editor. Closed dates and closed days determine days counted for loan periods, due dates, and fine accrual.

Closed dates are added instantly, and will effect future checkouts and due dates as soon as they are entered. However, if you discover wrong closed dates - resulting in wrong due dates - changing the closed date will not impact currently checked out items' due dates or fine accruals. Contact evergreen@pls-net.org if you need assistance with bad due dates, loan periods, etc.

Bear in mind that adding new due dates or editing existing due dates should be done at least 6 weeks prior to the nearest closed date. For example, if your library is closed on President's Day in February, you will need to have the closed date entered around the first week of January.

Permissions

Closed dates can be edited by CIRC or TECH logins.

Closed days vs. closed dates

Closed days are those days on which the library is regularly closed, all year round. These closed days are set by PLS System Staff at the server level. If your library changes a closed day, for example - you have been open 7 days a week but next year will be closed all Sundays - please send an email to support@pls-net.org so we can implement that change.

Closed dates are the specific dates, such as holidays and specific days during the summer, on which your library is closed. These are managed by the library.

Summer closed days

If you are typically open 7 days a week EXCEPT during the summer, when you are closed every Saturday and Sunday, these weekend closures are treated as closed dates and must be entered individually.

Access the Closed Dates Editor

  1. Open the Administration Menu
  2. click Local Administration
  3. Select Closed Dates Editor

WebClient ClosedDatesEditor.png

NOTE: The closed dates display in a frame within the main closed dates editor page. If your library has a lot of entries, you will need to scroll to the bottom of the inner frame to see the buttons to add new dates.

Add Single Day Closing

  1. Open the Closed Dates Editor
  2. Click Add Single Day Closing
  3. Click the calendar gadget to select the date
  4. Enter a Reason for Closing
  5. Click Save
  6. At the “Closed date successfully updated” confirmation, click OK
  7. The date is added to the list of closed dates; the Add Single Day Closing form does NOT disappear OR reset
  8. Add more single-day closed dates by repeating steps 2-6

Add Multiple Date Closing

  1. Open the Closed Dates Editor
  2. Click Add Multiple Date Closing
  3. Click the calendar gadgets to select dates for the first closed day and the last closed day
  4. Enter Reason for Closing
  5. Click Save
  6. At “Closed date successfully updated” confirmation, click OK
  7. The date range is added to the list of closed dates; the Add Multiple Date Closing form does NOT disappear OR reset
  8. Add more multiple-date closed dates by repeating steps 2-6

Delete a Closed Date

  1. Open the Closed Dates Editor
  2. Find the closed date to delete in the list
  3. At the end of the closed date line, click Delete
  4. At the “Are you sure you wish to delete the selected closed date?” verification click OK
  5. At the “Closed date successfully updated” confirmation click OK
  6. The closed date disappears from the list
ALERT! NOTE: Once a year is over, you should delete the old closed dates. This will help keep track of your current closed dates.
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